Booking a luxury voyage with Regent Seven Seas Cruises is an exciting experience — the promise of all-inclusive elegance, oceanfront suites, and global destinations sets the tone for an unforgettable journey. However, travel plans don’t always stay perfectly aligned with reality. Sometimes, a guest’s name may be entered incorrectly during booking, or perhaps another traveler will be taking the place of the originally listed passenger.
In such cases, one of the most common questions passengers ask is, “How do I change a name on a Regent Seven Seas Cruises cruise reservation?”
This detailed guide explains everything you need to know — from how to request a name correction to the cruise line’s policies, potential fees, and essential tips to ensure your updated reservation remains valid.
Before diving into the process, it’s essential to understand what a “name change” means in the cruise industry. Cruise lines, including Regent Seven Seas Cruises, are bound by strict security and immigration rules. Your reservation name must match your government-issued identification exactly — including spelling, middle names, and suffixes.
There are two main categories of name changes:
Minor Name Correction: This refers to small spelling mistakes or typographical errors (e.g., “Johnathan” instead of “Jonathan,” or missing a middle initial).
Full Name Change or Passenger Substitution: This involves replacing one passenger with another or changing the name entirely due to marriage, legal name change, or transferring the booking to another person.
The distinction matters because Regent Seven Seas Cruises handles minor corrections differently from full substitutions.
There are several reasons passengers may need to modify a name on a reservation:
Spelling Mistake: Even a single letter error can cause boarding issues.
Passport Mismatch: The name on your passport or ID doesn’t exactly match your cruise ticket.
Marriage or Divorce: You legally changed your surname and want the booking to reflect your current name.
Traveler Replacement: The original traveler can’t go, and you’d like to transfer the ticket to another person (subject to cruise policy).
Agency or Booking System Error: Travel agents sometimes enter names incorrectly during booking.
Each of these scenarios has slightly different rules and procedures under Regent Seven Seas Cruises’ guidelines.
Regent Seven Seas Cruises (RSSC) has a clear policy for name corrections and substitutions. While policies can vary slightly depending on the type of fare and booking channel (direct vs. through a travel agency), the following principles typically apply:
Minor name corrections are usually allowed free of charge if made early — generally before final payment or ticket issuance.
Full name changes or passenger substitutions may be treated as cancellations and rebookings, often incurring administrative fees or fare differences.
After final payment, changes are heavily restricted, and substitutions may not be allowed at all depending on the fare rules.
The name on the cruise ticket must exactly match the passenger’s passport. Even one character difference can cause denial at embarkation.
Because Regent Seven Seas is a luxury cruise line with a focus on personalized service, they often assist passengers directly through their customer service department or via the travel advisor who handled the booking.
The process can differ slightly based on whether you booked directly with Regent Seven Seas or through a travel agent. Below is a detailed breakdown for both scenarios.
Before contacting anyone, carefully review your reservation confirmation. Verify:
The full name as it appears on the ticket
Your passport or identification document
Travel dates and ship name
If you spot an error, note exactly what needs to be changed (e.g., “John Smith” should be “John A. Smith”).
If you booked through a travel agent, the agency must contact Regent Seven Seas on your behalf to initiate the name correction. Cruise lines generally require requests to come from the booking source for security and authorization reasons.
If you booked directly through Regent Seven Seas, you can contact their Guest Services or Reservations department by phone or email. Provide the following details:
Booking or reservation number
Correct spelling of the passenger’s full legal name
Reason for the correction (typo, legal name change, replacement, etc.)
Documentation if required (passport copy, marriage certificate, or legal name change form)
For minor spelling corrections, no documents are typically required. But for legal name changes or substitutions, Regent Seven Seas may ask for proof, such as:
Passport copy showing the correct name
Marriage certificate or divorce decree
Legal name change certificate
Providing accurate documentation ensures the request is processed quickly.
Regent Seven Seas Cruises may charge a name change fee, especially for full passenger replacements. The fee can vary based on:
The type of stateroom or suite booked
Whether the cruise is fully paid
The proximity to the sailing date
If the fare for the new passenger is higher (for instance, due to promotional pricing or category change), you might also need to pay the difference.
Once the change is processed, Regent Seven Seas will issue an updated cruise confirmation or e-ticket reflecting the corrected name. Check all details carefully to ensure no new errors were introduced.
If your cruise includes airfare booked through Regent Seven Seas Cruises, make sure your flight tickets also reflect the corrected name. Airlines have strict name matching policies.
Additionally, if your cruise visits countries requiring visas, ensure your visa reflects your name exactly as on your passport and cruise documents.
Timing is crucial when it comes to modifying your cruise booking.
Before Final Payment: Most flexible period. Minor corrections are often processed free of charge.
After Final Payment but Before Ticketing: Changes may still be possible, but fees could apply.
After Ticket Issuance: Very limited flexibility; full name changes might not be allowed.
Close to Sailing Date (Within 7–14 Days): Most cruise lines, including Regent Seven Seas, prohibit name substitutions this close to departure for security reasons.
Therefore, it’s always best to review your reservation immediately after booking and make any corrections as soon as possible.
If your legal name changed after booking — due to marriage, divorce, or court order — Regent Seven Seas usually permits updates if you provide the necessary legal documentation. However, the earlier you notify them, the smoother the process will be.
If one traveler can no longer sail and you wish to substitute another person, Regent Seven Seas will evaluate the request based on fare rules. Some promotional fares prohibit substitutions altogether. Always verify with your travel advisor before assuming the ticket can be transferred.
In group reservations, where multiple cabins are booked under a single group code, name changes may be more flexible before the final group manifest is submitted. However, after finalization, changes may incur administrative penalties.
It’s worth emphasizing the difference between a correction and a change:
Correction: Fixing typos or adding a missing letter (e.g., “Sara” to “Sarah”). Usually free if caught early.
Change: Substituting an entirely different person. This is often treated as a new booking.
Knowing this distinction can save you money and frustration when discussing the issue with the cruise line.
While Regent Seven Seas Cruises doesn’t publicly list specific name change fees (as they vary by situation), here’s a general idea of what to expect:
Minor spelling correction: Usually free if done early.
After final payment: $50–$150 administrative fee (approximate range across the luxury cruise industry).
Full name substitution: May incur higher charges or be treated as cancellation and rebooking.
Because Regent Seven Seas offers premium, all-inclusive voyages, their guest services are often more flexible than mass-market lines — but that flexibility depends on timing and the fare category booked.
Here are practical steps to prevent name-related issues on cruise bookings:
Double-check every name at booking: Ensure it matches the passport exactly.
Provide full middle names: If your passport includes one, include it in the booking.
Use legal documents when booking: Don’t use nicknames or shortened forms.
Confirm flight and cruise consistency: The name must match across all travel components.
Inform your travel agent of any recent legal changes: Especially after marriage or divorce.
A few minutes of verification can prevent costly corrections later.
Failure to correct an incorrect name before sailing can lead to serious problems, including:
Denied boarding at the port
Issues with customs and immigration checks
Flight check-in problems for air packages
Visa mismatches leading to travel disruptions
Non-refundable loss of fare if the passenger can’t travel
Given the strict international security regulations governing cruise travel, Regent Seven Seas and port authorities are unlikely to make exceptions at embarkation.
Cruise and travel professionals recommend the following when dealing with name changes:
Act within 24–48 hours of noticing an error.
Communicate in writing (email) to have a record of your request.
Attach identification proof right away to avoid delays.
Check both the cruise and airline tickets for consistency.
Keep updated documents handy during embarkation.
Most agents who specialize in luxury cruising emphasize the value of immediate review — a small typo today can become a major obstacle later.
To better understand how the process works, consider the following examples:
Example 1: Spelling Mistake Correction
Situation: Passenger’s name entered as “Jonh Doe” instead of “John Doe.”
Action: Contact Regent Seven Seas within 48 hours. Provide the correct spelling.
Result: Minor correction processed at no cost if before final payment.
Example 2: Legal Name Change Due to Marriage
Situation: “Emily Brown” booked the cruise but changed her surname to “Emily Carter.”
Action: Provide a copy of the marriage certificate and updated passport.
Result: Name updated with a possible administrative fee if tickets already issued.
Example 3: Passenger Replacement
Situation: One traveler can’t go, and the family wants to transfer the ticket to a friend.
Action: Request passenger substitution through customer service.
Result: Allowed only if permitted by fare rules; may involve cancellation and rebooking fees.
These examples show how the same “name change” concept can lead to very different outcomes depending on the context.
Once the name change or correction is complete, Regent Seven Seas Cruises will issue an updated booking confirmation and, if applicable, new e-tickets.
You should:
Review the new documents immediately.
Reconfirm flights, transfers, and shore excursions under the new name.
Update any travel insurance documentation.
This ensures all components of your trip align perfectly, preventing last-minute surprises during boarding.
1. Can I transfer my Regent Seven Seas cruise to another person?
Transfers are subject to the cruise line’s policy and are often not permitted after final payment. Always check your fare conditions.
2. How long does it take for a name change to process?
Minor corrections may take 1–2 business days. Full name changes or substitutions can take up to a week, depending on documentation and approval.
3. Do I need to reprint my boarding pass after a name change?
Yes. Always carry the updated cruise confirmation showing the corrected name.
4. What if the name on my airline ticket doesn’t match the cruise reservation?
Both must match your passport exactly. Contact both the airline and Regent Seven Seas to ensure consistency.
5. Can I change my name after receiving final travel documents?
It’s difficult but sometimes possible for minor corrections. Major changes after ticket issuance may not be allowed.
Changing a name on a Regent Seven Seas Cruises reservation isn’t complicated — but it requires accuracy, timing, and proper communication. The earlier you act, the more flexibility you’ll have.
Always remember:
The cruise line prioritizes passenger safety and documentation accuracy.
Small mistakes can be fixed easily if reported quickly.
Late changes may cost extra or be disallowed entirely.
By staying proactive and ensuring your name matches all official IDs, you can focus on what truly matters — enjoying your luxurious Regent Seven Seas journey across the world’s most spectacular seas.
In luxury cruising, details matter — and that includes your name on the booking. Whether you’re correcting a typo, updating your surname after marriage, or transferring your reservation to someone else, understanding how to change a name on a Regent Seven Seas Cruises cruise reservation ensures your voyage begins smoothly.
From reviewing your confirmation to providing the right documentation, every step plays a vital role in avoiding disruptions at embarkation. Regent Seven Seas Cruises is known for exceptional guest service, and with timely communication, they’ll help make your name correction process seamless and stress-free.
Before you set sail on your all-inclusive adventure, take a moment to confirm that your name is spelled correctly across every travel document — your passport, cruise ticket, and airline booking. This simple step can make the difference between an effortless boarding experience and unnecessary travel delays.
With the details settled and your name perfectly matched, you’ll be ready to embark on the elegant, all-inclusive voyage that Regent Seven Seas Cruises is famous for — confident that everything, right down to the name on your ticket, is exactly as it should be.
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